General Information

QUICK LINKS: Food and Beverage Guarantee Banquet Room Assignments Deposit Cancellations Entertainment Outside Vendors Setup Policy General Provisions Liability Security Signage Audio Visual Equipment Decorations Contact Information

We are pleased that you have considered Our Facilities as the location for your special occasion and our staff is pleased to assist you in bringing your vision to reality. 

We do not have an in-house coordinator; therefore we request that there be one (1) designated host/hostess whom, our management and Banquet Captain can approach with concerns and questions.  In planning your event, please direct all inquires or matters of concern to the Banquet and Catering Manager.  The Banquet Captain will be your contact and oversee your function.  Wedding coordinators and DJs are to follow the time line designated by the service and kitchen staff for food service. 

The following guidelines shall apply to all events:

Food and Beverage

Food and Beverage requirements shall firmly be provided by MMK Maui L.P.  Due to current health regulations, outside food or beverages of any kind shall not be permitted.  Additionally, food and beverage may not be taken off the premises after it has been prepared and served, nor kept for a future event.

Cakes for weddings and birthdays shall be contracted through designated vendors. A list of these vendors will be provided by the Banquet Manager. Billing will go through the facility to which service charge and tax will be added.

The Hawaii State Department of Liquor Control regulates all alcoholic beverage sales and service within the County of Maui.  MMK Maui L.P., as an authorized licensee, is held accountable for the supervision of such policies.  For that reason, alcoholic beverages may not be brought onto the MMK Maui L.P. premises from outside sources. Violation by Client or their guests may result in individual expulsion from the property, or early termination of the event. Client assumes all responsibility to notify guests of this policy prior to the event.

In order to guarantee availability and price, your choice in menu is due thirty (30) days prior to your function date.  An MMK Maui L.P. catering contract shall be issued for all organized food and beverage functions, and signature in acknowledgement of the arrangements contained therein will be required prior to the beginning of service.  Substitutions due to dietary restrictions can be arranged a minimum of forty-eight (48) hours in advance.

A 20% service charge and 4.166% Hawaii State Tax shall be in addition to the price of your entire function agreed upon herein.  The tax shall apply to the function provided for under Hawaii State Law.

Guarantee

An estimate of your anticipated function attendance shall be submitted thirty (30) days prior to the event.  The final number of guests in attendance, which will be a minimum guarantee, shall be submitted by 12:00 noon, Ten (10) days prior to the commencement of the function, at the latest.  Once the final  count is given, this guarantee is not subject to reduction should less than the guaranteed count attend.  Prices are subject to change without notice and we reserve the right to refuse service.  

Banquet Room Assignments

Banquet and meeting rooms are assigned by the guaranteed number of guests anticipated.  Should the final count change, room rental and set-up fees may apply.  MMK Maui L.P. reserves the right to reschedule the function room to a location that will be suitable for the number in attendance.

Deposit & Payment

An initial $700 deposit shall be required to confirm each event location. MMK Maui L.P. reserves the right to sell the space to another party unless this deposit is received. This deposit shall be applied to the function's final charges. An additional 75% pre-payment on the Guaranteed guest count must be received seven (7) days prior to the function date unless otherwise arranged in writing with the Banquet Manager. Non-Payment or delinquency may result in event cancellation.  Any additional charges will be due at the conclusion of the event. Post billing for government agencies, non-profit and corporate groups can be facilitated through the Banquet Manager.

Cancellations

Cancellations in writing must be made sixty (60) days prior to the event to receive a refund of any payments made, less 10%. If a cancellation is received less than sixty (60) days prior to the confirmed function, all payments are non-refundable. All cancellations made within thirty (30) days of the function date will have a 100% percent penalty of estimated charges assessed.  All estimated charges will be required.

Event/Entertainment

Function length shall be four hours. Extension fees shall apply at the rate of $250.00 per hour.

MMK Maui L.P. reserves the right to monitor the volume of entertainment. Due to Maui County Liquor Laws, functions with minors in attendance and dancing must conclude by 10:00 PM.

Outside Vendors

A coordination/setup fee shall be assessed to the client should entertainment and/or a theme event decor be contracted directly by MMK Maui L.P. with an outside vendor. 

Any outside contracted services such as florists, entertainment, musicians, etc. are subject to approval from the Banquets and Catering Department and must have proof of liability insurance. 

Outside vendor charges arranged by the client shall not be the responsibility of MMK Maui L.P.

Any structural additions must be contracted through MMK Maui L.P.

On approval, outside vendors may briefly use the driveway entrance areas to ONLY unload supplies  from their cars or vans.  Refrain from parking vehicles directly in front of club pathways.  Ample parking is provided for guests and vendors in the main parking lots. 

Set-up Policy

Two (2) hours of Client Set-up time is allowed per event. If circumstances allow, this time may be extended by the event manager as an addendum to this contract. If the agreed upon extension time is breeched, client will be subject to additional set up charges at $250.00 per hour. When these extensions are agreed upon, additional restrictions concerning contact with other personnel within the club not involved with this function will apply. Violation of these restrictions shall be considered a breech of extension time and will subject client to additional set-up fees. No floral construction will be allowed within the clubhouse. Violation will result in a minimum $750.00 additional function fee and client may be subject to damage fees.

General Provisions

Performance of this agreement is contingent upon the ability of the MMK Maui L.P. Food & Beverage management to complete the same, and is subject to labor troubles, disputes or strikes, accidents, governmental (Federal, State or County) requisitions, restrictions upon travel, transportation, foods, beverages, supplies and/or other causes whether enumerated herein or not, beyond the control of management preventing or interfering with performance.  In no event shall MMK Maui L.P. Food & Beverage  be  liable for the loss of profit, for other similar or dissimilar collateral or consequential damages, whether based on breach of contract, warranty or otherwise.

Liability

MMK Maui L.P. does not accept liability or responsibility for the damage, loss or theft of any merchandise, equipment or articles left in the premises prior to, during, or following the completion of your function.  Clients agree to be responsible and reimburse MMK Maui L.P. for any loss or damages done by the client, the client's guests, or invitees.  

Security

Additional security is mandatory for functions with 250 or more guests attending and parties involving minors.  Security services shall be arranged and coordinated for an additional charge through MMK Maui L.P.

Signage

MMK Maui L.P. has both location signs and meeting room identification throughout the facilities.  Posting signs at the four-way traffic stop entrance location is the responsibility of MMK Maui L.P.  Signage within the different venues shall be professionally printed, and is restricted to the function space you have reserved; no signs are permitted in public areas.

The name of Marilyn Monroe, Marilyn Monroe’s image or any other reference to Marilyn Monroe is prohibited without the permission of the Marilyn Monroe Foundation. Infringement use may be cause for litigation and fines by licensing agent, CMG Worldwide for the Marilyn Monroe Foundation.

Audio Visual Equipment

An in-house public address system, high speed internet connectivity, and state-of-the-art visual services are offered on a rental basis.  Our Banquets Managers’ will assist you with pricing and information of  these services.

Decorations

In order to prevent damages to the fine fixtures and furnishings within our venues; all decorations and displays shall be approved prior to use in our meeting facilities.  Use of staples, tape, nails, or any other adhesive materials are strictly forbidden and may not be used as an attachment to a stationary wall, floor, window or ceiling.  Additional charges may be applied for any damages incurred to MMK Maui L.P.  Property and general decor not removed at the conclusion of the event, i.e., glitter, confetti, balloons, signage, etc.

Entertainers, subcontractors and Production Companies shall abide by the above said conditions and are required to sign acceptance agreements of our guidelines. Floor plans drawn to scale and electrical requirements shall be submitted by Production Companies.

Contact Information

The King Kamehameha Golf Club
2500 Honoapi'ilani Highway
Wailuku, HI 96793
Steven Cook: Banquet Manager
Phone:  808-243-1018
Fax:  808-249-8786

 

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